Project and period
Correct project and contract value
Application number
Billing period start and end
Submission deadline and payment due date
Billing contact and submission instructions
Construction pay application checklist
Catch the missing math and documents before the package reaches the reviewer.
Use this checklist as a repeatable submission gate. Download the CSV or manage the same requirements directly inside each BuildDue billing period.
Billing math
Schedule of values reconciles to current contract value
Prior completed work matches the previous application
Prior retainage matches the previous application
Current work and stored materials are supported
No line exceeds its scheduled value
Requested amount matches the calculated current amount
Contract changes
Approved changes are clearly identified
Unapproved changes are not billed unless the contract permits
Signed backup is attached
Contract value and schedule lines are updated consistently
Required backup
Progress billing summary
Schedule of values detail
Conditional lien waiver required by the recipient
Stored-material invoices and evidence
Current insurance certificate
Certified payroll or project-specific compliance documents
Submission and collection
Package name follows the recipient’s convention
Submission receipt or confirmation is saved
Revision requests are recorded
Approval date and amount are recorded
Payment follow-up date is assigned
Partial and final payments are reconciled
The recipient’s contract, instructions, and applicable law determine the actual required documents. BuildDue provides workflow controls and does not supply legal forms or legal advice.